Join our Hazen team and make the world a better place providing exceptional client service in all things water®. Our vision is to be the most trusted firm in the water industry. We are seeking a self-motivated and energetic administrative professional to join our Cleveland or Detroit office, to help support this Vision. Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive. In this role, you will be pivotal in providing support to the local staff in your home-office as well as other regional offices, ultimately supporting our goal of providing exceptional client service. The ideal candidate is a team player and self-starter with exceptional organizational skills and the ability to work independently, as well as in a team environment. The ability to multi-task and be adaptable to changing priorities is essential to this position.

Responsibilities:

• Provide front desk coverage, including greeting clients and other guests, and handling all incoming calls.
• Receive and control incoming and outgoing correspondence.
• Coordinating deliveries, Federal Express and UPS to ensure administrative activities effectively and efficiently support the Firm.
• Assist engineers with production of technical documents, including reports, proposals, presentations, and specifications, including typing, proof-reading, copying, and assembling.
• Manage office meetings/events and document control (electronic and in-office filing system)
• Oversight of furniture and equipment, as well as assuming role of liaison with building maintenance, janitorial and security services.
• Inventory and purchase of office/kitchen supplies and interface with vendors to ensure all products are appropriately negotiated, ordered and delivered.
• Support the Detroit, Cleveland, and Twin Cities office team, as required.
• Periodic travel may be required (approximately 10%)

Qualifications:

• High School Diploma required. Professional degree preferred.
• Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors.
• Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects.
• Demonstrates strong work ethic; develops efficient work methods and is detail oriented.
• Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint, Sharepoint.
• Proficiency with Adobe, Bluebeam, Procore software is desirable, but not required.
• Prior experience in a professional services firm preferred. Experience in the engineering industry a plus.

What We Offer:

Our “Hazen Everywhere” approach allows work schedule flexibility, including allowing options for partial remote work and part-time or full-time schedules. We also offer competitive pay and comprehensive benefits program to meet the personal and professional needs of employees and their families, with the majority of premium costs covered by the Firm.