Job description

Are you an Administrative professional looking for a role where your work plays an important role in an organization that makes a difference in the lives of others?

If you pride yourself on creating a welcoming and inclusive environment as the first person that visitors, employees and guests meet via phone and in person, this role is for you!

As the Administrative Specialist, you will assist the Office Manager in organizing and coordinating the activities related to the smooth operation of our facilities and the important work we do.

Our culture:

Friendship Circle of Pittsburgh provides a broad range of programs for adults and children with diverse abilities through corporate partnerships and initiatives within the community. Both externally with the families we serve and internally with our own employees, we believe in focusing on the strengths of every individual. As you enter our facility, you may hear laughter from our game room or smell what’s cooking in our kitchen. You will feel a sense of community from people enjoying themselves as they work together. Our goal is to offer a vibrant place where everyone can be themselves and find friendship, respect and fun.

Here is how you will make an impact:

• Maintain and support implementation of the health, safety and security protocol for the building.
• Provide a friendly and welcoming atmosphere for all staff, members and guests.
• Coordinate and ensure accessible facilities and organization.
• Implement and maintain inventory and restocking systems.
• Provide administrative support including printing, mailing, computer tasks, light bookkeeping, and inter-office correspondence.
• Answer phones as needed.
• Coordinate and assist with facilities management including the scheduling and tracking of facilities/maintenance personnel/services.
• Implement and maintain “special projects” including but not limited to technology safeguards, front desk organization, etc.
• Annual Gala support including the administrative management of event auction.

Qualifications:

Education and Experience:

• GED or high school diploma
• At least two years of front desk/administrative support, preferred
• Proficiency in MS Office

Skills & Abilities:

• Passion for making a positive change in the world, with a focus on inclusion
• Attention to detail and problem-solving skills
• Self-starter with strong organizational skills and the ability to multitask and prioritize work
• Excellent writing and verbal communication
• Confident interpersonal and collaborative working style

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift

COVID-19 considerations:
Masks required during baking!

Ability to commute/relocate:

• Pittsburgh, PA 15217: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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