Job Overview

• Work Schedule: 35 hours per week onsite, 9-5 with flexibility
• Employment Type: Regular, full time
• Pay Type: Salaried; $45-55k

Program Overview:

Urban Family Center provides transitional housing and supportive services for families, their children, and survivors of domestic violence. In addition to housing, residents receive on site social services, including individual/group counseling, support groups, family case management, housing search assistance and employment preparation. UFC has a seamlessly integrated, comprehensive on-site social service program that helps residents restore and rebuild their lives while managing their housing crises.

Responsibilities:

• Manage the inbox and calendar for the senior director of UFC; assist with triaging urgencies, typing and sending email correspondence, retrieving and filing confidential information
• Schedule meetings, interviews, and events; coordinate schedules, logistics, and food as needed
• Prepare meeting and event materials; attend meetings and take detailed minutes
• Liaise with all Henry Street divisions to ensure cross departmental projects are completed
• Assist the UFC leadership team with administrative tasks, audits, and documentation; create and manage systems of tracking for departmental responsibilities
• Review records for documentation compliance with funding agencies and track compliance
• Maintain up to date critical timely submission of mandated reports
• Maintain and update staff monthly activity calendar, team meetings, and distribution of minutes
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, printing, filing and phone calls.
• Provide front office coverage as needed
• All other duties as assigned by manager

Qualifications:

• Associate’s Degree required; Bachelor’s Degree preferred
• 2 or more years of experience working in an administrative assistant or executive assistant role required
• Proficient in Google Suite, Microsoft 365, and Zoom required. Experience with CARES software preferred.
• Outstanding written and verbal communication
• Exemplary reading and typing skills
• Excellent interpersonal skills, ability to interact with a variety of team members
• Understanding the needs of a diverse population
• Professional, courteous demeanor
• Strong organizational skills, ability to anticipate needs and work independently
• Passion for the nonprofit sector and our mission
• Self-motivated and able to work under pressure in a fast-paced environment

Essential Physical Job Functions:

• Ability to communicate clearly
• Ability to perform tasks that require lifting, reaching, and bending
• Ability to climb 6 flights of stairs
• Vaccinated against COVID-19
• Ability to work onsite in the Lower East Side

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)