Job description

The office administrative support person is a front line office position providing customer service in the academic department’s main office. This position is expected to identify and seek solutions for administrative problems within the department and to recommend new procedures to organize/improve workflow.. Under the direction of the department administrator, the primary responsibility of the academic department administrative associate is to execute the day-to-day administrative operations of the department, guide the faculty through university policy and procedure, and perform a variety of general office/clerical duties on a daily basis.

Special Schedule Requirements
This is a part-time position, specific schedule to be determined during hiring process, and will allow for a remote work arrangement in accordance with the University’s Remote Work Guidelines and Policies for Staff.

EEOC Statement
Illinois Institute of Technology is an EEO /AA/Title VI/Title IX/Section 504/ ADA / ADEA employer committed to enhancing equity, inclusion and diversity within its community. It actively seeks applications from all individuals regardless of race, color, sex, marital status, religion, creed, national origin, disability, age, military or veteran status, sexual orientation, and/or gender identity and expression. All qualified applicants will receive equal consideration for employment.

Qualifications

Education & Experience
Four-year college degree with one year of experience related to the position, or an equivalent combination of education & experience preferred.

Knowledge & Skills
Intermediate proficiency in Microsoft Word, Excel, Access, PowerPoint, Adobe and Google Apps and Platforms. Ability to learn other software such as Banner and Salesforce. Demonstrated ability to coordinate events. Excellent physical and electronic organization skills. High level of professionalism and diplomacy.

Certifications and Licenses

List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
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Key Responsibilities

Key Responsibility
Coordinate, schedule, and organize departmental seminars, events, and meetings, including a) weekly MMAE seminars, b) MMAE poster competitions, c) MMAE welcome events, d) MMAE Board of Advisors meetings, e) academic, promotion, and social meetings and events for MMAE faculty, staff, and students.

Percentage Of Time
30

Key Responsibility
Facilitate departmental communications internally (faculty, staff, and students) and externally (alumni and visitors). Back up front office and financial operations on an as needed basis. Provide backup to front office and financial operations on an as-needed basis. Perform other related duties as needed or assigned.

Percentage Of Time
25

Key Responsibility
Work with Armour College Dean’s office and M&C Department to update and maintain information and recruiting materials. Update and maintain MMAE webpages, MMAE calendars, and related communications.

Percentage Of Time
25

Key Responsibility
Provide administrative support for MMAE faculty searches and promotion and tenure cases. Provide administrative and clerical support for MMAE faculty and staff.

Percentage Of Time
20

Posting Information

Work Hours
Typical Office Hours

Position Category
Part Time w/Benefits

Posting Date
08/05/2022

Closing Date

Posted Until Filled
Yes

Quicklink for Posting
https://iit7.peopleadmin.com/postings/8935

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