POSITION SUMMARY:

• The Administrative Assistant II (Talent Management) develops workflow procedures in accordance with system policies and procedures.

• Trains staff, monitors quality of work and makes recommendations for improvement.

• Individuals in this position report to a Executive Director or Director.

• May serve as a lead or supervisor depending upon the organizational structure within the assigned unit, division, or department.

• The work performed by individuals in this job is confidential in nature.

ESSENTIAL DUTIES:

• Provides administrative support including drafting and typing memos, correspondence, forms and other materials to disseminate information or provide notification.

• Answers phone, schedules appointments, and provides information regarding office district policies and procedures.

• Screens, responds to, and/or distributes mail as appropriate.

• Receives phone calls and walk-in visitors.

• Schedules appointments and meetings to maintain calendar.

• Attends meetings to provide or obtain information.

• Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal.

• May act as Timekeeper for the department.

• Coordinates special administrative projects as assigned to include assigning work, providing project information, giving guidance in support of project objectives, and prepares final report.

• Acts as lead to other staff ensuring smooth workflow, coverage of a position in absence of employee, and assists in interpreting policies, procedures, and processes and clarifies as appropriate.

• Makes travel arrangements including accommodations, rental cars, and airline reservations.

• Reviews expense reports for completeness/submits for reimbursement.

• Performs other duties as assigned by the appropriate administrator.

• Required to attend scheduled shift during regular business hours as mandated.