Job description

Administrative Assistant (Business Operations Specialist)

Part-Time, non-benefits eligible, up to 19 hours per week
($30.00 per hour, Needed immediately for 6-8 months)

The mission of Stanford Online High School is to create a worldwide learning community of diverse, intellectually passionate students and teachers. Through vibrant seminars, the rigorous curriculum challenges students to reason analytically, think creatively, and argue critically. Beyond the classroom, collaborative extracurricular activities cultivate lasting relationships among students and teachers. The school’s supportive environment fosters independence, strength of character, and a lifelong pursuit of knowledge.

Stanford Online High School is also the home of Stanford Pre-Collegiate Studies (SPCS), which provides a diverse array of academic enrichment programs that take place throughout the academic year in- person and online to intellectually curious pre-college students from around the world.

**Please note that the Stanford Online High School and Stanford Pre-Collegiate Studies offices are located at the Stanford Redwood City Campus**

As our new temporary Business Operations Specialist, you will provide instrumental support to the Business Office team, and have exposure to a wide variety of tasks. You will become familiar with numerous operational and financial processes. We would love to welcome you to our friendly team!

Job Responsibilities:

• Fulfill purchase requests and make payments as needed for staff and departments around the school.
• Process, verify, and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Respond to basic e-mail inquiries; determine and take appropriate action as needed. Serve as a resource for staff questions regarding policies and procedures. Draft and/or generate routine communications.
• Perform data entry in Excel and Google Sheets; work with complex reports and spreadsheets which may utilize specialized software and systems.
• Provide general administrative support for Stanford Online High School staff; identify and resolve problems that are administrative in nature.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Other duties as assigned

To be successful in this position, you will bring:
High school diploma and relevant experience. Associate or Bachelor’s degree preferred.

• Close attention to detail, organizational skills and high degree of accuracy and ownership.
• Proficient computer skills and demonstrated experience with office software and email applications. Outlook, Excel, and Google Suite proficiency strongly preferred.
• Exceptional verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task; an independent work ethic.
• Capability to follow through and complete routine tasks.
• Flexibility in daily/weekly hours and schedule.

To Apply: Please include résumé and cover. Your one-page cover letter should briefly describe your background in administrative work and provide examples of your experience with attention to detail, responsiveness, and decision-making.

*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

* Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S.

**All employees may be subject to Stanford’s travel policy, if relocating from outside of California, and are expected to perform work on-site. Please note that you will be subject to all COVID-19 requirements for Stanford employees, which includes being fully vaccinated for COVID-19 pursuant to our vaccination policy. **

Job Types: Part-time, Temporary

Pay: Up to $30.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Monday to Friday

COVID-19 considerations:
Please note that you will be subject to all COVID-19 requirements for Stanford employees, which includes being fully vaccinated for COVID-19 pursuant to our vaccination policy.

Work Location: Remote

www.arclintfl.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.arclintfl.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, www.arclintfl.com is the ideal place to find your next job.