Job description
Job Title: Administrative Assistant II
Classification: Non-Exempt
On-site / Corporate Office: Corporate - Hybrid or Remote
Direct Supervisor: Residential Asset/Operations Manager
Classification: Non-Exempt
On-site / Corporate Office: Corporate - Hybrid or Remote
Direct Supervisor: Residential Asset/Operations Manager
Company Overview:
Established in 1977, Westland Real Estate Group is a privately owned Property Management company that manages and owns their own Real Estate portfolio responsibly. Our real estate portfolio consists of both Commercial and Residential with Residential having over 14,000 units spread out through Southern CA, Las Vegas, NV and Fort Worth, TX.
Established in 1977, Westland Real Estate Group is a privately owned Property Management company that manages and owns their own Real Estate portfolio responsibly. Our real estate portfolio consists of both Commercial and Residential with Residential having over 14,000 units spread out through Southern CA, Las Vegas, NV and Fort Worth, TX.
Westland is headquartered in Long Beach, CA and believes in continually growing and expanding the Westland family while providing high-quality service and making a positive impact on each community we serve. Our company values are Family, Opportunity, Commitment and Results. Come and join the Westland team where growth is key!
Job Summary:
The Administrative Assistant II will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Administration support and administrative assistance are key to the efficient operation of a unit, department or company.
Experience:
- Position prefers 2-3 years experience of hands-on administrative support experience
- Proficiency in MS Word, MS Excel and, Google Suite a must
- Knowledge of operating standard office equipment
- Excellent communication skills – written and verbal
- Ability to prioritize projects and strong problem solving skills
- Good research skills and attention to detail a must
Education:
- High School Diploma or equivalent
Personal Competencies:
- Have excellent communication skills - written and verbal. Must also have experience in planning and organizing, prioritizing, problem assessment and problem solving.
- Be able to gather information, monitor schedules and analyze data, attention to detail and accuracy is mandatory.
- Customer service oriented with the ability to work both independently and in teams.
Job Duties and Responsibilities:
- Provide general administrative and clerical support including data entry, pulling reports, mailing, scanning, faxing and copying
- Maintain electronic and hard copy filing system
- Open, sort and distribute incoming correspondence paper and electronic
- Manage calendar; Schedule and coordinate meetings, appointments and travel arrangements for Managers
- Assist in resolving any administrative issues
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Timely follow-up of tasks
- Generate, maintain and manage reports designed to provide analytical support to the management teams
- Generate reports, track and calculate incentives for staff members
- Provide additional administrative support for the Property Management department
- Creating general correspondence for residents under the guidance of management
- Checking Department mailbox and delegating who can handle them.
- Special Projects & assignments as required by Residential Asset/Operations Manager/Compliance Specialist
- Manage Resident Complaints
- Effectively Communicate with on-site teams and Regional Managers
- Complete Audits for on-site teams performance
- Attend meetings as requested by management staff - taking note and preparing follow up
- Monitor and manage meetings request
- Strong time management skills
- Ability to organize and coordinate many projects simultaneously
Benefits:
Westland takes pride in its team members and proudly offers the following benefits:
Westland takes pride in its team members and proudly offers the following benefits:
- Medical (dependent coverage options as well)
- Dental (dependent coverage options as well)
- Vision (dependent coverage options as well)
- Life Insurances (dependent coverage options as well)
- Short Term Disability Insurance
- Long Term Disability Insurance
- 401K with employer matching
- 6 Sick Days a year
- 10 Vacation Days a year to start
- Paid Holidays
- Rent Discounts and More!
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.
All applicants being considered for employment must pass a background check, drug screening and any other applicable pre-employment screening.
Westland Real Estate Group is an equal opportunity employer.
All applicants being considered for employment must pass a background check, drug screening and any other applicable pre-employment screening.
Westland Real Estate Group is an equal opportunity employer.
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