Job description

Rose Architecture and Construction is seeking a full-time Admin Assistant to support our office and project teams.

The right candidate is responsible, reliable, has keen attention to detail, and is able to work efficiently and independently. This position will require a variety of responsibilities, including running errands and some light bookkeeping work. Each day will be a little different!

Responsibilities Include:

• Support President, Executive Assistant, and team members with clerical and administrative tasks.

• Ensure the office is tidy, maintained, and well-stocked.

• Run offsite errands including picking up materials or dropping off items to job sites or the building department. Must be comfortable driving the company pick-up truck.

• Assist Project Managers with finalizing purchases and deliveries for materials for construction and renovation projects.

• Check-in deliveries to the office and project sites to confirm correct product, quantity, etc was ordered. Label and store as necessary to keep items organized and available when needed.

• Assist with inventory control at the office and company storage facilities.

• Scan and process receipts; Enter bills and receipts into project management program and Quickbooks Online.
• Prepare accounts for reconciliation, tracking down missing receipts and updating duplicate or erroneous entries.
• Assist with Accounts Payable, organizing invoices for payment and collecting vendor information and paperwork as needed.

Requirements:

• 2+ years experience in an office or customer service setting; Experience in the real estate, construction, or architectural fields is a plus but not required

• Experience using Quickbooks Online, Office Suite, and Google Suite preferred

• Reliable transportation and clean driving record

• Excellent time management skills, and ability to multitask and prioritize work in a fast-paced environment

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

COVID-19 considerations:
Masks are required in common areas of the office.

License/Certification:

• Driver's License (Required)

Work Location: One location

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