Job description

Habitat for Humanity of the New River Valley (HFHNRV) is a nonprofit organization building strength, stability, and self-reliance through shelter. We were founded on the conviction that every man, woman, and child should have a simple, decent place to live in dignity and safety.

HFHNRV is an equal opportunity employer.

Administrative Assistant

Essential Functions:

§ Provide administrative support

§ Demonstrate continuous discretion while serving as a trusted assistant and member of the team on sensitive and confidential matters

§ Upgrade and maintain affiliate database and perform system administrator functions

§ Facilitate timely submission of all affiliate reports working with the Management Team

§ Work with Executive Director to release board packets 7 days before the board meeting

§ Prepare and maintain Dashboard Report for each Board Meeting

§ Record family selection board decisions

§ Maintain selected website content

§ Maintain and update all committee and policy manuals

§ Develop internal communication efficiencies and implement procedures

§ Record daily donor and ReStore transactions in Quickbooks

§ Sit in all committee meetings and provide post-meeting minutes to the team

§ Inform Executive Director on all pertinent events and issues

§ Perform administrative support tasks as requested by Executive Director

§ Maintain password logs

§ Leads team on new systems and tools that increase efficiency and team organization

§ Other duties as assigned

Resource Development:

§ Process gifts and send appropriate correspondence (thank you's within the allotted time) –

§ Support Special events as needed

Construction:

§ Organize receipts and vendor communication

§ Maintain all worksite waivers, reconcile with sign-in sheets

§ Support home building initiatives

Family Services:

§ Maintain and update background checks on all new partners and key volunteers annually

§ Maintain existing partner family lists

§ Maintain and update sweat equity files weekly

§ Maintain and copy homeowner’s manual as needed

§ Coordinate groundbreakings and dedications together with Management Team

§ Maintain updated records of families served

§ Assist Executive Director with Homeowners from application to close

Other Requirements:

§ Associate degree or greater in Business, Finance, Office Management or related curriculum preferred.

§ 2-5 Years of office administration experience preferred

§ Proficient in MS Office Suite and Adobe

§ Quickbooks experience helpful

§ Pass background check

§ Strong written and verbal communication skills

§ Database management experience preferred

§ High degree of professionalism, discretion, integrity, and confidentiality- Ability to anticipate needs and proactively recommend strategies to improve operational efficiency and client satisfaction.

Reports to Executive Director

Work Tuesday through Friday on a flexible schedule – 24 to 32 hours per week

Compensation based upon experience with a range of 16 to 20 per hour

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Benefits:

• Flexible schedule

Ability to commute/relocate:

• Christiansburg, VA 24073: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• Administrative: 2 years (Required)

Work Location: One location

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