Job description
Overview:
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!
Bergmann, an affiliate of Colliers Engineering & Design, is seeking an Administrative Assistant to work in our Albany, NY office.
Responsibilities:
- Perform scanning and filing duties.
- Assist in preparing mail and UPS packages for delivery.
- Prepare, proof-read, finalize and distribute letters, memos, correspondence, transmittals, proposals, applications, reports and other materials.
- Schedule and organize activities such as meetings, including managing calendars, prepare and distribute meeting minutes as well as ordering food.
- Manage telephone calls for assigned staff as required.
- Use, and enforce use of Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
- Complete BST & Concur tasks (timesheets, expenses, project initiation, etc.) as assigned.
- Provide basic project support (Health & Safety Checklists, submission tasks, conflict checks, etc.)
- Act as a liaison with Corporate Services.
- Setting up project folder with forms.
- Complete additional tasks as needed.
- Updating Client Trackers on daily basis.
- Correspondence / Transmittal – drafting for submitting packages, includes coordination Receptionist for Shipping labels.
- Setting up new trackers /folders for new programs ex: Bank Client, National Retailer Client.
- Scheduling of meetings w/client(s) and municipalities.
- Filing when needed of project information.
- Advanced written and verbal communication skills.
- Ability to Multitasking and prioritize.
- Advanced Organizational skills and attention to detail.
- Proficient in Microsoft Office Suite/O365 applications.
- Ability to problem-solve.
- Resourceful and proactive.
- High level of professionalism and discretion in business matters to handle confidential information.
- Ability to identify, analyze, communicate, and implement process improvements.
- Ability to work with remote management.
At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!
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