Job Description:

The Administrative Assistant (AA) provides confidential administrative support to optimize the time of the leaders they are supporting. Performs diverse and advanced administrative duties that include complex and proactive calendar management, balancing changing priorities while keeping an eye on the organizational goals. Represents the leader’s office to internal and external groups with diplomacy and tact. Communicates with partners and management to gather/convey relevant information, answer leader's phone line and promptly prioritize, disposition and follow through on all requests. Ability to exercise considerable discretion and independent judgment maintaining confidentiality, sensitivity, diplomacy, and sound judgment. Will be responsible for business travel arrangements, expense processing using Concur and Ariba systems and other ad hoc administrative responsibilities.

The Administrative Assistant will be responsible for the following:

• Calendar management (scheduling conference calls, telepresence meetings, etc.)
• Accurately arrange complex, detailed and frequently changing travel plans and itineraries
• Travel and expense processing
• Handling technology and equipment issues
• Assisting with facilities management, visitor access for Boston teammates
• Assist with various administrative aspects of the department
• May assist other members of the leadership team when needed
• Must be resourceful and able to work autonomously across a complex organization structure; professional and able to work well with people with different interpersonal styles

Required:

• Must have prior or current work experience as an Administrative Assistant or comparable level of experience with advanced
• administrative and analytical skills
• Experience supporting an executive with demonstrated ability to manage multiple & competing priorities
• Excellent attention to detail, time management and organizational skills with the ability to prioritize effectively
• Ability to work independently, multi–task, handle confidential and sensitive material with highest degree of integrity
• Demonstrated ability to interact with senior level executives
• Strong executive presence; superior interpersonal communications skills, exhibiting a calm, positive and professional
• demeanor.
• Effective style - able to solve problems and diffuse issues; contributes to an enjoyable and professional work environment
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
• Knowledge of Bank of America systems including Concur, Ariba/eRequest, Corporate travel services, myfacility, visitor access
• system, etc.

Desired Skill:

• Ability to perform in a fast-paced environment and interact with senior management under highly demanding conditions
• Excellent business writing skills
• Ability to work as a team player, with exceptional problem solving skills.

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