Job description

Job Summary:

Responsibilities include managing office operations, performing clerical task, providing support for Social Workers, assisting with data entry, and maintaining tracking sheets with program information, (i.e. movements/intake log / case related documentation). There will be occasional after hours work needed for this position.

About Abbott House:

Abbott House is an innovative community-based organization that helps children, families, adults and people with intellectual and developmental disabilities with complex needs build lasting foundations for a promising future. We operate programs in the New York Metropolitan area and Hudson Valley.

Duties & Responsibilities:

• Greet and direct clients as they arrive at office.
• Organize and Distribute mail.
• Prepare / Copy / Distribute face sheets (new intakes). Complete and distribute initial paperwork required with new intakes, format case records for new intakes, and perform data entry activities.
• Copy and distribute completed inter-office forms.
• Maintain files and coordinate archive process for closed files
• Manage Petty Cash fund for the office.
• Organize and schedule sign-out book for conference rooms, family rooms, agency vehicles.
• Monitor equipment and supplies for re-order for the location
• Maintain Weekly vacancy reports & caseload list for program supervisor
• Miscellaneous word processing, photo-copying, and faxing for Caseworkers, Supervisors, etc.
• Any other related duties as required.

About You

You are the ideal candidate if you are interested in building a career in the administrative side of non-profit organizations while making an impact on your community. Being organized, well dispositioned, detail oriented and responsive are critical attributes to being successful in this role.

• You have a minimum HS diploma (AA preferred)
• You are proficient in Microsoft Office Suite
• You have exceptional organizational and communication skills

What We Offer:

• Professional growth opportunities
• Medical, Dental, Prescription Drug and Vision Care benefits with premiums substantially paid by for employees, employee families and domestic partners
• Generous vacation, holiday, sick time and personal time off benefits
• Tuition Reimbursement
• Company paid life insurance and long-term Disability Insurance
• Employee Assistance Program
• Short-term disability and Workers Compensation benefits
• Paid Family Leave Program
• Employee Recognition Awards

Schedule: Position is Monday-Friday 9:00am-5:00pm, Some evening hours are required.

Job Type: Full-time

Pay: $38,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement

Schedule:

• 8 hour shift

Ability to commute/relocate:

• New Windsor, NY: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

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