Job description

Description:
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Primary Objective: *
To coordinate the accounts payable and accounts receivable functions of the school.
Key Responsibilities:

• Timely turnaround of supplier invoices and payments while ensuring all accounting procedures conform to generally accepted accounting principles.
• Process purchase orders and check requests on a timely basis.
• Accurately review, code, and process vendor invoices.
• Maintain vendor accounts while staying in compliance with policies and procedures.
• Review and reconcile invoice discrepancies.
• Audit and process recurring monthly charges, such as telecommunication, water, and power.
• Address and respond to vendor and employee inquiries.
• Advising employees on proper processing of purchase orders, check requests, and other business office functions.
• Receive, process, and post incoming payments.
• Audit all receipts on a regular basis to ensure accuracy in accounting.
• Prepare and distribute invoices and billing statements.
• Actively investigate and resolve irregularities in both incoming and outgoing payments.
• Work with the Campus Store to balance store sales to Revel system reports.
• Actively work to collect outstanding balances, which could include the collection of accounts previously written off.
• Communicate effectively and professionally, both orally and in writing, with students, parents, employees, and other professionals on a regular basis.
• Adhere to the bylaws, policies and procedures, and to all laws that govern the school and its actions.
• Other responsibilities as assigned by administration.

Requirements:
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Qualifications: *

• A bachelor’s degree in related field preferred
• Minimum of five years of experience in accounting-related functions
• Demonstrates excellent organizational and time management skills
• Demonstrates excellent written and oral communication skills
• Demonstrates excellent attention to detail
• Demonstrates computer literacy and proficiency (e.g., word processing, spreadsheets, email, Internet, etc.).

In addition, the person should:

• Commit to living his/her life under the lordship of Christ
• Model a consistent daily walk with Jesus Christ, and be a Christian role model in speech, actions, and attitudes, which contributes to the spiritual atmosphere of the school
• Believe and affirm the school’s Statement of Faith
• Commit to exhibiting Whitefield’s core value for our students to experience diversity that reflects the body of Christ and support the school’s diversity vision that aims at unity in Christ
• Demonstrate evidence of consistent spiritual activities such as worship at a local church, fellowship with the body of Christ, personal devotional time with the Lord, and individual study of scripture
• Evidence the fruit of the Spirit in the nurturing of relationships with other staff members, students, families, and the community at large
• Be actively involved in a local church

Work Environment and Physical Demands:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A request for reasonable accommodations must be submitted to the HR department.
Work for this position will primarily take place in an office. The physical demands of this position include lifting up to 10 pounds often, up to 25 pounds regularly, and up to 50 pounds rarely; carrying up to 10 pounds often, up to 25 pounds regularly, and up to 50 pounds rarely; climbing/balancing, kneeling, crouching, and crawling rarely; stooping intermittently; bending and standing regularly; pushing/pulling, reaching, sitting, and walking often. To perform this job the person must be able to work for extended periods of time at a computer/keyboard; must be able to talk, hear, stand, sit, and/or walk for extended periods of time; and must possess normal manual dexterity and hand-eye coordination.
Nothing in this job description restricts the School’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.
This full-time position will begin immediately. To apply please go to www.whitefieldacademy.com under About Us/Employment. Whitefield Academy is an equal opportunity employer.

Job Type: Full-time

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