Job description

Overview:An Accounts Payable Specialist is responsible for One Source payables, including all vendor and overhead payments made by credit card or check. In addition to ensuring that all daily accounts are paid and recorded in the accounting software, responsibilities also include filling, research, and other tasks as assigned. The Accounts Payable Specialist is responsible for managing the daily workflow in the absence of the Accounts Payable Team Lead. The Accounts Payable Specialist should be cross trained to perform the tasks of other administrative department employees if necessary.
Responsibilities:

• Is efficient and productive in making payments to all vendors and service providers and removing payables from Genesis after payment have been made. Complete additional steps in invoice payment process as required by vendors (ex. sending spreadsheets to specific vendor contacts).
• Maintains current knowledge of vendor payment systems and processes. Knows the process of which vendors are paid by credit card and which vendors are paid with checks along with being familiar with contact information for vendor payments made with credit card.
• Creates daily payables report for Accounts Payable team (1-2 times per week).
• Submits payments through AutoDialer and Mozenda (1-2 times per week).
• Corrects errors and imports bills into accounting software.
• Submits payments to daily credit cards (Visa and Amex) and records them in the accounting software.
• Provides payment information for OSC orders and records them in accounting software. This includes Amazon orders, equipment purchase requests, and new service set ups/deposits.
• Responds to emails regarding suspended service or service in jeopardy accounts and generate appropriate paperwork if needed to record payments.
• Generates Field Nation deposits as needed per email or requests from the Field Services team.
• Approves and records IT payments submitted by the IT team, handles invoices sent to ITbilling@ostcm.com, handles First Communication payments and other miscellaneous payments/purchase requests as needed.
• Submits payments through Commerce Gateway.
• Records AutoDraft payments (2 times per week).
• Manage NexTravel account (onboarding of new employees and assisting with any travel issues)
• Data and system use must comply with One Source information security policies and standards.
• Unauthorized access to data and/or systems is prohibited.

Secondary Duties/Responsibilities:

• When the AP Team Lead is out, ensures that all daily work is distributed in a manner that will allow the AP team to complete their tasks efficiently and on time so that the daily payables report is prepared and ready to pay when the team arrives each day.
• Enters transactions for OSC personal AMEX cards, sales partner commissions, OSC overhead bills, Fitness, Expensify, and Mileage as needed
• Researches invoice payments.
• Handles inventory for upstairs coffee machine, orders from PIP printing, coordination of meals for large meetings and special occasions
• Assists with Monthly Connections and business cards for HR as needed
• Manages personal work time responsibly and efficiently, ensuring personal conversations, phone calls and internet usage are kept to a minimum.

Qualifications:Required Skills/Abilities:

• The individual should have the ability to read and interpret documents such as policy manuals as well as the ability to write routine reports and correspondence.
• The individual should have the ability to calculate figures and amounts such as discounts, interest, commissions and proportions. The individual should also be able to apply concepts of basic algebra.
• The individual will be able to define problems, collect data, establish facts, and draw valid conclusions. The individual should also have the ability to interpret a variety of technical instructions and deal with several abstract and concrete variables.

Essential Qualifications:

• Associate degree, or at least two years of related experience preferred
• Must be able to work a full-time 40-hour work week which may include occasional overtime.
• Knowledge of database software, accounting software, and/or project management software is helpful but not required.
• Experience with Microsoft Office including Outlook, Excel, Word, and PowerPoint.
• Good verbal and written communication skills for interactions with vendors
• Able to work independently and manage time appropriately with minimal direction
• Strong attention to detail and ability to multitask when necessary

Location: 1655 E Arlington Blvd, Greenville, NC 27858

Location: 1655 E Arlington Blvd, Greenville, NC 27858

Job Type: Full-time

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