Job description

POSITION: Accounts Payable/Payroll Clerk

SALARY: $30,500 - $45,000

REPORTS TO: Senior Accountant

GENERAL FUNCTIONS: As the accounts payable clerk you will be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. As the Payroll Clerk, verify all time keeping records for employees as well as any deductions or withholdings required to comply with state and federal law.

JOB SUMMARY:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Issues stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents in a paper and/or electronic format.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related tasks as needed.
• Verifying timekeeping records and consult supervisor/employee about any discrepancies
• Record payroll date in software system and verify all amounts prior to cutting checks
• Update employee tax status as needed
• Prepare manual checks for distribution to employees
• Initiate direct deposit
• Change banking records for employees as needed
• Record employee complaints, questions, and concerns about payroll services to Senior Accountant
• Ensure payroll processing is in compliance with Kituwah LLC’s and all its subsidiaries Fiscal Management Policies and procedures.

JOB REQUIRMENTS:

• High school diploma, GED, or equivalent required
• Bachelor’s degree in accounting, finance, or related field a plus
• Previous accounts payable experience required
• Previous payroll experience required
• Beyond basic Excel skills required

KNOWLEDGE/SKILLS

• Attention to detail
• Thoroughness
• Organization
• Analyzing information
• Accounting
• PC proficiency
• Data entry skills
• General math skills
• Effective written and oral communication

PHYSICAL DEMANDS

· Routine office work

· While performing the duties of this job, standing, walking, sitting, reaching, and bending are required.

· Must have manual dexterity, visual acuity and be able to speak and hear.

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 2 years (Preferred)
• QuickBooks: 2 years (Preferred)

Work Location: One location

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