Position Title: Accounts Payable Clerk

Education, Training, Experience and Other Requirements:

• BS Degree in Accounting or Business Administration preferred.
• Minimum of two years’ experience in bookkeeping, and/or accounts payable. Any equivalent combination of education, training, and experience is ideal.
• Must have extensive computer skills, including Microsoft Office and other accounting software.
• Willingness to learn federal guidelines, policies, and procedures. Ability to follow established policies and procedures in creation and maintenance of accounting records.
• Must possess a Valid Alabama Driver's License and personal vehicle.
• Must be capable of being bonded.
• Ability to establish and maintain effective working relationship with other employees, vendors, and the population served by WHS.
• Ability to think critically and utilize independent judgment.
• Ability to organize, prioritize, perform multiple tasks and meet deadlines.

Essential Duties and Responsibilities:

• Meets the Center's requirements for compliance with rules, policies, and procedures.
• Pay all invoices of Whatley Health Services, Inc. with the direction of the Controller and/or CFO.
• Maintain vendor relations; respond to vendor inquiries in a timely and professional manner. Request and manage credit memorandums. Review and follow up on vendor statements.
• Obtain all appropriate documentation and approvals for the submission of invoices for pay able processing. Process checks and disburse payment as required.
• Prepare vendor invoices to obtain reimbursement for services provided or expenses paid on the vendor's behalf by Whatley Health Services, Inc.
• Maintain various accounting and financial records of the organization in compliance with all applicable laws and regulations. Accounting practices are performed in accordance with Generally Accepted Accounting Principles (GAAP).
• Prepare expenditure reports, account reconciliations, and various other accounting statements and reports; provide interpretation of results as appropriate.
• Participates in WHSI inter-disciplinary team-based care.
• Prepare federal, state, and other regulatory reports, ensuring compliance with established guidelines; keep informed of governmental regulations and procedures affecting the institution's finance and accounting procedures
• Make financial transactions for Whatley Health Services, Inc. as directed by the Controller and/or CFO to include accounts payable, accounts receivable, deposits and disbursements under dual control. Process transactions consistently resulting in acceptable levels of liability, collections, and a positive standing with creditors.
• Participate in the annual audit of the financial records of Whatley Health Services, Inc., to include maintaining appropriate records and communicating with employees throughout the audit process.
• Manage grant draw down activity and grant reimbursement requests. This includes quarterly reporting of grant draw down activity and expenditures reporting as required.
• Maintain and manage asset logs to include updating with invoice documentation on a regular basis.
• Responsible for purchasing responsibilities and daily deposit responsibilities in the absence of the Purchasing Clerk.
• Other duties may be assigned by the supervisor.