Under general supervision, you will provide high level administrative, accounts payable knowledge and support for the accounting department and management.

ESSENTIAL FUNCTIONS

Reporting to the Accounting Manager, you will:

• Support and assist the Accounting Manager on a day-to-day basis in handling any variety of issues that may arise on a given day
• Support and assist community association managers on a day-to-day basis in handling any variety of issues that may arise on a given day relating to accounts payable
• Effectively and efficiently address concerns from homeowners
• Effectively and efficiently address concerns from vendors
• Answer telephone, screens calls, transfer callers to voice mail, logging phone calls, or take messages to facilitate communications and contacts
• Process and manage daily accounts payable process by utilizing the accounts payable lockbox, accounting software and other resources
• Maintain knowledge of key clients and contacts
• Sets up and maintain files, materials, information, schedules and related data
• Maintain Accounting Property Management files relating to accounts payables and vendors
• Research and provide information materials, such as electronic data (Internet) for projects and special assignments
• Maintain calendars, contact databases, and appointments
• Write and prepare letters, memos, e-mails, and reports in draft and final form
• Proofread and edit materials to ensure high quality communications
• All other duties as assigned

MINIMUM SKILLS AND QUALIFICATIONS

• Strong written and verbal communication skills
• Ability to work as part of a team while also being a self-starter
• Ability to work in a fast-paced environment
• Ability to take direction and constructive criticism
• Excellent data entry skills
• Shows initiative and needs minimal supervision
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Publisher, PowerPoint)
• Exceptional time management, prioritization, and organizational skills
• Must be able to multi-task efficiently and effectively
• 2-3 years of experience in Accounts Payable is preferred but not required
• Positive attitude
• Customer service-oriented

PHYSICAL EFFORT REQUIRED

• Required to work at a personal computer as well as be on the phone for extended periods of time
• Must be able to stand, sit, walk and occasionally climb
• Ability to lift or move 10-20 lbs.
• Ability to detect auditory and/or visual emergency alarms