Job description
Job Title
Accounts Payable Clerk
Status
Full Time - Exempt
Reports To
AP Manager
Pay Rate
TBD
Schedule
8:00AM – 5:00PM M-F
Location
Corporate Office
Travel
None
Company Profile
At Natura, we put
People first. We are the leader in interior horticultural design, installation and maintenance with large divisions in exterior and holiday design, servicing all major markets in Texas. Through
Faith and a culture of constant
Learning, we take on complete
Ownership of every project we create, and it shows in the
Quality of our work. Since 1983, our mission of
creating environments where people thrive has always been our number one priority.
We are the leaders in enhancing built environments and are excited to be growing our team.
Core Values:
- People – Place other’s needs first, respect everyone
- Ownership - Own it and do it right; when in doubt, shout it out
- Faith – Honor God in all things
- Learning – Take initiative; keep learning
- Quality – Nothing less than the best
Summary:
The accounts payable clerk will be responsible for assisting the accounts payable department.
Duties/Responsibilities
:
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Records entry of, verifies documentation for, and audits credit card statements.
- Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices
- Reconciling processed work by verifying entries and comparing system reports to balances
- Ensuring outstanding balances are updated with credit memos that are due
- Verifying vendor accounts by reconciling monthly statements and related transactions
- Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network
- Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition
- Confirming subcontractor billed working hours, bonuses, and projects
- Post incoming vendor payments
- Reconcile A/R daily, weekly, monthly
- Monitor accounts and incoming payments
- Perform verifying, classifying, computing, posting and recording accounts receivable data
- Verify discrepancies
- Respond to and resolve clients’ billing issues ad questions
- Prepare and manage bills, invoices and bank deposits
- Reconcile the accounts receivable ledger
- Make sure that all payments are properly posted
- Assist in preparing financial statements
- Assist in preparing detailing accounts receivable status
- Other related duties as assigned.
Required Skills/Abilities:
- Must be reliable and extremely trustworthy.
- Must be proficient in Microsoft Office Suite or related programs.
- Must be able to learn other accounting software systems.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidential and meticulous records.
Education and Experience:
- High school diploma required; Business or Accounting degree preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
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