Accounts Payable Associate- Travel and Expense Reporting
Full Time
San Antonio, TX 78209
Posted
Job description
Touchstone Communities
AP Associate- Travel and Expense Reporting
- Must have strong knowledge and experience with high volume travel and expense reporting and vendor management
- Must be local candidate as this person will be 100% in the office for training, once fully trained may transition to remote role
Make Lives Better. Be a part of something meaningful: The Touchstone Experience.
If your purpose is to
Make Lives Better, we welcome you to
Join Team Touchstone today and be part of something meaningful. Touchstone is committed to bringing a Best In Class Healthcare Experience to our Patients, Residents and Veterans. Compassionate team members are the key to revealing our vision to be the leading post-acute healthcare solution in the markets we serve. If you desire to be part of a work environment where every voice matters, we encourage you to apply today!
The Purpose:
To assist in achieving the Company’s Vision by processing payments to vendors and team members in a timely and orderly manner in accordance with the Company’s policies
Essential Job Functions:
- Travel & Expense Reporting
- Create employee profiles in the expense report system
- Review and process employee expense reports for completeness and adherence to company reimbursement policies
- Vendor database management
- Handle all requests for vendor set up ensuring compliance with company policies and procedures
- Provide support to communities by responding to questions regarding invoices and payments to vendors as well as policy and procedures surrounding the accounts payable process
- Daily receiving and processing of invoices for assigned communities in accordance with accounting policies and procedures
- Process payments on a weekly basis, or more often if needed, in accordance with the payment terms associated with each vendor
- Assistance in identifying invoices/expenses that need to be accrued on a monthly basis
- Timely reconciliation of all vendor statements received
- Research vendor issues identified and determine appropriate resolution
- Maintain vendor files so that payments/invoices can be retrieved by appropriate team member needing that information
- Monthly reconciliation of certain bank statements
- Assist in providing payables related documentation during annual attestation engagements
- Assist Accounts Payable Supervisor in the preparation of annual 1099’s
STANDARDS:
Position-Specific:
- Vendors will be paid in accordance with the agreed upon terms 80% of the time
- Invoices going through PaperSave will be entered in the workflow within 24 hours of receipt 90% of the time
- Company-Wide:
- Live and support Touchstone’s Purpose, Vision, Mission and Operating Agreement.
- Represent Touchstone professionally at all time.
- Balance the care for residents and team members with the cost of such care.
- Work in a manner that ever interaction ends with a “thank you”!
QUALIFICATIONS:
High school diploma or GED is preferred
Strong customer service, effective written and oral communication skills
Attention to detail/high level of accuracy and Ability to meet deadlines
Knowledge of Outlook and Excel and knowledge of Great Plains a plus but not required
Strong customer service, effective written and oral communication skills
Attention to detail/high level of accuracy and Ability to meet deadlines
Knowledge of Outlook and Excel and knowledge of Great Plains a plus but not required
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