Job description
Our company is looking for an Accounting Clerk to perform clerical duties and ensure accuracy of financial records. The successful candidate will be responsible for reconciling accounts payable and receivable accounts, balancing department budgets, invoicing clients, ensuring prompt payment of invoices and developing and maintaining a comprehensive financial filing
Examples of Essential Duties/Responsibilities:
- Assist accounting department with opening mail, inputting payables, mailing checks, filing invoice/check support, and other department filing needs
- Maintain A/P invoices and files timely and accurately; Audits invoices against purchase orders, researches discrepancies, and approves for payment; Prepares invoices for A/P checks
- Assist with follow-up and research on open/outstanding A/P invoices; manage vendor statements and reconcile on a monthly basis; communicate with external vendors.
- Maintain A/R documentation/invoices and files timely and accurately; assemble invoices for payment processing and customer inquiries; prepare and maintain event direct bill items such as intercompany working-meal receipts, Suite billings and invoices, etc.
- Perform follow-up and research on open/outstanding A/R invoices; manage customer statements/aging reports and communicate to Accounting team when payment is past-due; communicate with internal and external customers.
- Assist in annual audit requests, pulling invoices, event-based documentation, and check support; photocopying and emailing documents.
- Perform administrative support for the Accounting Department including, data entry, filing, photocopy, scanning, opening and distributing mail, and other administrative departmental tasks as assigned
- Assist in other accounting projects and tasks as needed
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